One employee record
Personal details, documents, department, designation, shift, salary structure, assets issued and leave balance — on one screen, in tabs.
HRMS & Payroll Software Your people, from joining letter to full and final.
Employees, attendance, leave, timesheets, payroll, advances, assets and policy sign-off — one record per person, forty-six screens, and approvals that find the approver.
- Employees
- Attendance
- Leave
- Timesheets
- Payroll
46 screens in the module
15 HR reports
2 approval levels on leave & timesheets
3 alert channels: Email, SMS & WhatsApp
Why Sysfo HRMS
HR stops being a filing cabinet with a help desk attached.
Most of what HR spends its day on is lookup — what is my leave balance, where is my payslip, who approved this claim. Sysfo HRMS answers those from the employee’s own login, and keeps the records that payroll depends on in the same place.
Approvals that move
Leave and timesheets clear two levels; expense claims clear one. Each step notifies the next person by Email, SMS and WhatsApp.
Works from a phone
Built mobile-first, so a site engineer applies for leave and a manager approves it without either reaching a desk.
A month in HR
The same system, from the first mark to the payslip.
- 1st
Leave allocated for the year; holidays published.
- Daily
Attendance marked, or uploaded in bulk.
- Weekly
Timesheets filed and approved at two levels.
- 25th
Claims and adjustments cleared before cut-off.
- 30th
Payroll processed from attendance and leave.
- 1st
Payslips out; advances recovered automatically.
Where HR time actually goes
Not to hiring or policy. To answering the same six questions — what is my balance, where is my payslip, did my leave get approved, who has my laptop, when is the holiday, what did I claim. Each is a lookup against data HR already holds.
What self-service changes
Those six answers move to the employee’s own login, on a phone. HR stops being the index and goes back to being the function — and payroll gets its inputs without chasing anybody.
The employee record
Everything about one person, on one screen.
Manage Employee lists everyone with their code, designation, department and status. Open one and Employee Summary gathers what every other module knows about them — attendance, leave, payroll, assets, advances and documents — so a question about a person is answered in one place instead of five.
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Joining
- Add employee with personal details, address and emergency contact
- Employee documents against a KYC master — PAN, Aadhaar, degrees, contracts
- Department, designation and employee type masters
- Shift master and activity master for attendance and timesheets
While they are here
- Employee advance / loan with manual repayment entries
- Salary appraisal recorded against the employee
- Assets issued tracked on both the person and the asset
- Knowledge centre assignments — policies to read and sign off
Why one record matters
The exit interview is the test.
- Leave
Balance settled against what was allocated.
- Assets
What they hold is a list, not a memory.
- Advances
Outstanding balance recovered in the last run.
- Claims
Anything pending cleared or closed.
- Letters
Relieving, experience and no-dues issued.
Attendance management
Four ways to mark attendance, because one never fits.
A small office marks a team in one screen. A factory uploads a machine export. A manager fixes yesterday by hand. All of them land in the same record that payroll reads.
Quick Attendance
Mark a whole team for today in one pass — present, absent, half day, leave — and save once. Shift, holidays and approved leave are applied first.
Manual Attendance
Correct one person on one date, with the change stamped against whoever made it.
Bulk Attendance Entry
Enter a full period for many employees at once, when a month has to be caught up.
Bulk Attendance Upload
Import from a biometric or spreadsheet export instead of re-keying it.
What it feeds
Attendance is not a report — it is an input.
- Marked
By team, in bulk, or uploaded.
- Checked
Attendance Exceptions lists what looks wrong.
- Summarised
Attendance Summary per employee and period.
- Paid
Payroll reads it directly — no re-entry.
Leave & timesheets
Two levels of approval, and a balance nobody has to compute.
Leave types carry their own rules, allocation is made per employee per year, and the working days between two dates are counted around weekends and company holidays — not by hand.
Leave
- Leave types with rules defined by you
- Allocation per employee, per leave type, per year
- Working days counted around weekends and holidays
- Two-level approval — L1, then final
- My leave status, so staff stop asking where it is
Timesheets
- Time entered against activities, by the person who did the work
- Two-level approval, the same shape as leave
- Timesheet report by employee and period
- Feeds project and client-wise reporting
Leave Requests awaiting action
SK
Sneha Kulkarni · Casual22–24 Oct 2026 · 3 working days · balance after: 3.5
L1
AD
Amit Desai · Sick15 Oct 2026 · 1 day · cleared at L1 by Vikram R.
Final
PS
Priya Sharma · Earned02–08 Nov 2026 · 5 working days (1 holiday excluded)
L1
Leave Allocation 2026-27 Casual 12 · Sick 8 · Earned 15 · set per employee
Open
Nobody chases anybody
The approver is told; the applicant is told back.
Every submission, approval and rejection fires Email, SMS and WhatsApp from templates you control — so a leave request does not sit unseen because someone missed an email.
WhatsApp · SMS · Email
Your casual leave for 22–24 Oct 2026 has been approved by Vikram Rao. Balance remaining: 3.5 days. — Sysfo Software Solutions
10:18 AM ✓✓Holidays are shared
Company holidays are published once and respected by leave counting, attendance and payroll — so nobody argues about whether a day was working.
Balance is computed
Allocation minus approved leave, shown before the request is submitted — so an employee cannot apply for days they do not have.
Time becomes cost
Approved timesheets carry activities, which is what lets project and client reporting show what a job actually consumed.
Payroll software
Payroll reads the month it already has.
Because attendance, leave, adjustments, claims and advances are all in the system, running payroll is a calculation rather than a collection exercise.
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Run it
- Process payroll for a month
- Payslips for any period
- Payroll report
- Designation and department structure
Adjust it
- Salary adjustments — additions and deductions
- Salary adjustment report
- Salary appraisal against the employee
- Pending expense claims settled in the cycle
Lend and recover
- Employee advance / loan
- Loan / advance manual payment
- Advance / loan report
- Outstanding carried on the employee
Before the run
Five approval queues, one place.
Leave Approvals (L1), Final Leave Approvals, Timesheet Approvals (L1), Final Timesheet Approvals and Pending Expense Claims all sit under Pending Approvals — so the cut-off is a screen somebody clears, not a reminder somebody sends.
Appraisals land in the run
A salary appraisal is recorded against the employee with its effective date, so the increase appears in the right month without anyone editing a structure by hand.
Advances recover themselves
An advance or loan carries a balance that payroll deducts each month, with manual payments recorded where somebody repays directly — and an outstanding report that does not depend on a side spreadsheet.
Documents & policy
Letters on your letterhead, policies people actually signed.
Six kinds of HR letter, two templates each, all merging the employee’s own details onto one shared letterhead — and a knowledge centre that records who read what.
One letterhead, set once
- Logo, address, footer and signature in HR Document Settings
- Every letter and the salary slip print on it
- Templates are editable HTML — your wording, not ours
Knowledge centre
- Document categories and a published library
- Assign a policy to a person or a group
- Acknowledgement report and view log — who opened it, who signed off
- Assignment results when the reading carries questions
HR Documents on your letterhead
JL
Joining letterClassic · Modern
2 templates
OL
Offer letterProfessional · Formal
2 templates
AL
Appointment letterStandard · Detailed
2 templates
RL
Relieving letterStandard · Formal
2 templates
EL
Experience letterStandard · Detailed
2 templates
ND
No dues certificateStandard · Formal
2 templates
Staff self-service
Thirteen more screens your team never has to ask HR for.
The My Account module gives every employee their own profile, attendance, leave application and status, timesheet entry, expense claims, company holidays and assigned reading — included with HRMS, and the reason HR’s inbox gets quieter.
Your words
The letters that go out are the ones your HR and legal people wrote, not a vendor’s wording with your logo on it.
Merged, not retyped
Name, designation, dates, salary and address are merged from the employee record — so a letter cannot disagree with the system that produced it.
Evidence of sign-off
The acknowledgement report shows who opened a policy and when, which is the part that matters when a policy is ever questioned.
HR reporting
Fifteen HR reports, and all forty-six screens.
Every report filters by date, employee, department or designation, searches across the columns on screen, lets you pick your columns and exports. Learn one report and you have learnt all fifteen.
People & time
- Attendance Summary
- Attendance Exceptions
- Attendance Report
- Employee Leave Report
- Leave Summary Report
- Timesheet Report
Money
- Payroll Report
- Salary Adjustment Report
- Advance / Loan Report
- Employee Expense Report
- Employee Expense Summary
Assets & policy
- Employee Asset Report
- Asset Status Report
- Acknowledgement Report
- Assignment Results
- View Log
Every screen in the module
All 46 screens, by name.
- Add Employee
- Manage Employee
- Employee Summary
- Employee Type
- Department
- Designation
- Quick Attendance
- Manual Attendance
- Bulk Attendance Entry
- Bulk Attendance Upload
- Attendance Report
- Attendance Summary
- Attendance Exceptions
- Shift Master
- Activity Master
- Leave Types
- Leave Allocation
- Leave Requests
- Leave Approvals (L1)
- Final Leave Approvals
- Employee Leave Report
- Leave Summary Report
- Manage Holiday
- Timesheet Approvals (L1)
- Final Timesheet Approvals
- Timesheet Report
- Process Payroll
- Payroll Report
- Salary Adjustments
- Salary Adjustment Report
- Salary Appraisal
- Employee Advance/Loan
- Loan/Advance Manual Payment
- Advance/Loan Report
- Pending Expense Claims
- Employee Expense Report
- Employee Expense Summary
- Employee Asset Report
- Asset Status Report
- Knowledge Center
- Document Categories
- Manage Assignments
- Assignment Results
- Acknowledgement Report
- View Log
- Manage Notifications
All forty-six screens. Permissions are set per screen and per action, so a line manager can approve leave without seeing salaries, and a payroll clerk can run the month without editing employee records.
Part of Sysfo ERP
Works with the rest of Sysfo ERP
HRMS & Payroll Software runs on its own, or alongside the other Sysfo ERP modules on one login and one set of records.
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HRMS & Payroll Software — frequently asked questions
What is Sysfo HRMS & payroll software?
Sysfo HRMS is HR and payroll software that keeps one record per employee — personal details, documents, attendance, leave, timesheets, salary, advances, assets and policy sign-off — and runs payroll from that data. It has 46 screens and 15 HR reports.
How is attendance marked?
Four ways: Quick Attendance for a whole team in one pass, Manual Attendance to correct one person on one date, Bulk Attendance Entry for a whole period, and Bulk Attendance Upload from a biometric or spreadsheet export. All of them feed payroll directly.
Does leave approval support multiple levels?
Yes. Leave and timesheets clear two levels — L1, then final — and each submission, approval and rejection notifies the right person by Email, SMS and WhatsApp. Working days are counted around weekends and company holidays automatically.
How does payroll processing work?
Payroll reads paid days from attendance and approved leave, applies salary adjustments and appraisals, settles pending expense claims and recovers employee advances and loans against their balance, then produces payslips and a payroll report.
Can HRMS generate offer and relieving letters?
Yes. Joining, offer, appointment, relieving and experience letters and no-dues certificates each have two editable templates that merge the employee’s details onto your letterhead.
Can employees use it from their phone?
Yes. The My Account self-service module gives every employee 13 screens — attendance, leave application and status, timesheets, expense claims, holidays and assigned policies — built mobile-first.
Get started
See Sysfo HRMS on your own payroll.
We set up your departments, designations, shifts, leave types and salary structures, bring your employee records across, and train HR and the approvers.
- 1Live demo
A walkthrough of attendance, leave, payroll and the approval chain.
- 2Setup & data
Masters, leave allocation, salary structures and your existing employee records.
- 3Training & go-live
HR, approvers and staff self-service, with support after the first payroll run.
- One record per employee, joining to exit
- Two-level approval on leave and timesheets
- Payroll from real attendance, not a spreadsheet
- Six HR letter types on your letterhead
- Advances and loans that recover themselves
- Policy sign-off you can evidence
- Staff self-service on any phone
- 46 ready screens and 15 reports
- Company
- Sysfo Software Solutions Pvt. Ltd.
- Phone
- +91 76074 20009
- Product
- HRMS & Payroll Software