ERP Software Run your whole business from one connected platform.

Enquiries, proposals, sales, invoicing, payments, purchasing, expenses, people, projects, assets and your online store — one login, one client record, one set of reports.

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Sales & Invoicing
Purchasing
Expenses
HRMS & Payroll
Projects
HelpDesk

ERP Software — Sysfo ERP — module launcher screen

13 integrated modules

356 ready screens

100+ready-made reports

3 alert channels: Email, SMS & WhatsApp

Why Sysfo ERP

One system, from first enquiry to money in the bank.

Most businesses run on a quoting tool, an accounting package, a spreadsheet for stock and a WhatsApp group for everything else. Sysfo ERP replaces all of it: the enquiry becomes a proposal, the proposal an order, the order an invoice — each step costed, approved and reported.

Nothing is re-typed

Each step carries the last one forward — client, items, taxes and terms — from enquiry to proposal to order to invoice.

Right access for everyone

Permissions per screen and per action — add, edit, delete, export. A salesperson sees their own orders; the owner sees everything.

Works on any device

Built mobile-first, so an engineer can file a claim and an approver can clear it from a phone.

Alerts that send themselves

Order confirmed, invoice raised, payment received, leave approved — each fires Email, SMS and WhatsApp from your templates.

Built for Indian compliance

GST with HSN / SAC on every line, input tax credit and reverse charge, TDS, and financial-year numbering.

Multi-company ready

Several companies or branches from one installation, each with its own logo, numbering, tax setup and financial year.

A day with Sysfo ERP

One system, from the first call to the evening review.

9:30
A website enquiry lands and is assigned to a handler.
10:45
Proposal built from a template and emailed.
12:00
Client accepts; it becomes a sales order.
14:30
Purchase order raised on the vendor; goods received.
16:00
Invoice generated, payment received, receipt sent.
18:00
Owner reviews receivables, spend and margins.

Everything in one place

The ERP modules — switch on what you need today.

Add the rest as you grow. Every module shares one client record, one vendor record, one employee record and one login — so a client’s orders, invoices, payments, tickets and projects all sit in one place.

Sales & invoicing

From order to GST invoice, without re-typing anything.

One client record holds contacts, addresses, GSTIN, KYC documents and credit terms. Raise an order against it and the items, taxes, discounts and terms carry through to the invoice, the receipt and every report.

ERP Software — Manage Orders screen — Manage Orders — ordered, billed, balance to bill and payment received on every order, with web and offline orders in one list.

Clients

Add, manage and a full Client Summary
Billing and shipping addresses, GSTIN, PAN
KYC documents against the client
Client Panel login issued from the same screen

Products & services

Categories, brands, units and variation attributes
Goods or services, HSN / SAC and tax rate
Price, discount and discount type per product
Stock updated by purchase and sale

Orders & invoices

Order numbering per financial year
Offline, web or mobile-app orders in one list
Partial and multiple invoices against one order
Sales returns raise a credit note and add stock back

Subscriptions & renewals

Recurring revenue that chases itself.

Sell
An order line carries a period — AMC, hosting, a licence.
Track
Manage Subscriptions shows what is live and what is ending.
Warn
Expiring Subscriptions lists what falls due, before it lapses.
Renew
Renew Subscription raises the next order in a click.

Where billing leaks

Work delivered but never invoiced because the order was closed in somebody’s head; payments received but never matched, so a client is chased for money they already sent. These are tracking failures, not accounting ones.

What closes the gap

Billed against ordered on every line, receipts attached to bills, and a dated list of what is expiring — so month-end is an approval rather than a reconstruction.

Explore GST Billing & Invoicing Software

Invoicing, payments & receivables

Bill in parts, collect in parts, and still know the balance.

Few jobs are billed in one go. Generate as many invoices against an order as the work needs — Sysfo ERP keeps ordered, billed and remaining straight, and does the same for money received against each bill.

Invoicing

Partial and multiple invoices against one order, with ordered / billed / remaining per line
Invoice templates with your logo, terms and signature
Sales returns raise a credit note and add the stock back
Financial-year numbering for invoices, returns and receipts

Money in

Receive against one invoice or many, in part or in full, in any mode
Advance payments taken against an order and adjusted later
Online payments through the gateway, recorded automatically
TDS deducted captured on the receipt and reported separately

Generate Invoice against SO-00412

₹2,39,068Ordered

₹1,34,520Billed

₹1,04,548Left to bill

IN INV-2026-0188 · 01-Nov-2026AMC — first instalment · ₹1,34,520 Paid

IN INV-2026-0231 · 12-Dec-2026Switches + installation · ₹1,04,548 Part paid

CN Sales return CN-2026-00121 switch returned — stock added back · −₹21,712 Credit note

Automatic alerts

Your client hears from the system, not from a reminder you forgot to send.

Order confirmations, invoices, receipts and renewal reminders go out by Email, SMS and WhatsApp from templates you control — with the PDF attached.

WhatsApp · SMS · Email

Dear Acme Industries, we have received ₹1,34,520.00 against invoice INV-2026-0188 on 05-Nov-2026. Receipt attached. Thank you. — Sysfo Software Solutions

4:12 PM ✓✓

Receivables ageing

Who owes you, and for how long — 0-30, 31-60, 61-90 and beyond, by client, with the outstanding invoice list behind each bucket.

Client ledger

Every invoice, receipt, advance and credit note for one client, in date order, with a running balance.

Collection analysis

Collections by day, by month, by payment mode and bank-wise — so you can see where the money actually arrives.

Purchase Order Management

Nothing is bought without an approved purchase order.

Raise a purchase order on a vendor, send it for approval, receive goods against it, and record the bill. What was ordered, what arrived and what was billed are three different numbers — and the system keeps all three.

ERP Software — Manage PO screen — Manage PO — ordered against received, short supply and overdue deliveries visible on the order itself.

Order & approve

PO numbering, terms & conditions master
Purchase item master, categories and units
Approval queue with approval turnaround time
PO themes for the printed order

Receive

Goods receipt against the PO
Pending delivery and overdue PO lists
Ordered vs received, item short supply
Goods receipt register, item-wise receipts

Bill & pay

Purchase entry creates the stock and the payable
Moving-average cost updated on confirm
Purchase returns against the bill
Vendor payments and payables ageing

Delivery performance

On-time against late, per vendor, measured from the PO’s own delivery date.

Price comparison

What each vendor charged for the same item, so a quote can be argued with evidence.

PO vs bill reconciliation

Where the bill does not match the order — before it is paid, not after.

Three numbers, not one

What was ordered, what actually arrived and what was billed are rarely the same. Keeping them apart is what makes short supply visible while you can still do something about it.

Approval before commitment

A purchase order is a commitment to spend. Routing it for approval first — with the turnaround time measured — is cheaper than discovering the commitment when the bill arrives.

Expenses, payables & assets

Every rupee out, with a head, an approver and a tax position.

Office spend, vendor bills, employee claims and asset purchases all land in one place, each against an expenditure group, head and item — so the monthly question “where did it go?” has an answer with a drill-down.

How money goes out

Expense entry — a vendor bill with GST, TDS and payment terms
Expense claim — filed by the employee with the bill attached
Asset purchase — which also creates the asset record
Vendor payments against one bill or several

Approval before payment

Claims wait in Pending Expense Claims until cleared
Rejected and cancelled expenses stay on record with their reason
Reimbursements are tracked until they are actually paid

Pending Expense Claims 3 awaiting approval

RM Rahul Mehta · Client visit, KanpurTravel · 2 bills attached · 08-Oct-2026 ₹4,850 Approve

SK Sneha Kulkarni · Team lunchStaff welfare · 1 bill · 09-Oct-2026 ₹2,310 Approve

AD Amit Desai · Courier chargesOffice · 3 bills · 10-Oct-2026 ₹1,120 Approve

Reimbursed this cycle Paid by bank transfer on 05-Oct-2026 ₹38,400 Settled

Input tax credit

Which purchases carry claimable GST and which do not, totalled for the period — plus a reverse-charge liability list.

Spend analysis

By head, by vendor, by project, by item and month on month — with the top vendors by spend on one page.

Fixed assets start as a purchase

An asset purchase raises one asset record per unit, so a ten-laptop bill becomes ten tracked assets in Asset Management.

Explore Expense Management Software Asset Management Software

HRMS, payroll & self-service

One employee record, from joining to full and final.

Personal details, documents, department and designation, shift, salary structure, assets issued, leave balance and attendance — all on one employee, visible from one screen. Payroll reads what it already has.

ERP Software — Employee Summary screen — Employee Summary — one employee across every module that touches them.

Attendance

Quick attendance for a whole team
Manual entry and bulk upload from a file
Shift master and activity master
Summary and exception reports

Leave & timesheets

Leave types with their own rules
Allocation per employee per year
Two-level approval — L1 then final
Time entered against activities

Payroll & documents

Process payroll from attendance and leave
Salary adjustments, appraisals, advances and loans
Six HR letter types on your letterhead
Knowledge centre with sign-off tracking

Payroll reads what it already has

Because attendance, leave, adjustments, claims and advances all live here, running payroll is a calculation rather than a collection exercise — and advances recover themselves against the balance.

Self-service does the rest

Thirteen My Account screens let staff apply for leave, file claims, enter timesheets and read their own records — which is most of what HR is otherwise asked for.

Explore HRMS & Payroll Software

Enquiry & proposal

No lead goes cold, and no quotation is re-pasted.

Every enquiry — walk-in, phone call, website form — is recorded against a handler with a callback date. When it is ready for a price, the proposal is assembled from reusable pages, themed and sent — and a won proposal becomes a sales order without re-typing.

ERP Software — Manage Enquiries screen — Manage Enquiries — handler, callback date and status on every row.

Enquiry

Add an enquiry in seconds, or let the website form create it
Enquiry For, Enquiry Type and How Did You Find Us masters
Handler log records every reassignment
Email and WhatsApp templates, grouped in categories

Proposal

Pages Master — the reusable blocks every proposal draws on
Company-wise pages for each company in the group
Themes change the look without touching the content
Pipeline, summary and employee performance reports

Where it goes next

A won proposal does not get re-typed.

Enquiry
Captured, assigned, followed up.
Proposal
Assembled, themed, sent.
Sales order
Client, items and taxes carried forward.
Invoice & receipt
Billed in parts, collected, receipted.

Explore Enquiry Management System Proposal Management Software

Projects & HelpDesk

Deliver the work, and answer for it.

Projects carry a client, a budget, a team and a progress line. Internal tasks and client support tickets run on the same engine but stay separate in reporting — so “what is my team doing” and “what are clients waiting for” are two different answers.

Project Management

Projects with client, budget, billing and a team
My Projects and My Tasks for each person’s own work
Progress, overdue projects and a monthly trend
Employee workload and team allocation

HelpDesk

Tickets raised by staff, or by clients from the Client Panel
SLA tracking with ageing and resolution-time reports
Category-wise analysis and a monthly ticket trend
Client-wise ticket report and pending ticket list

All Tasks Operations · week 41

TD Site survey — Zenith RetailTo do · due 15-Oct · Amit D. To do

IP Rack installationIn progress · due 14-Oct · Rahul M. In progress

RV Handover documentReview · Sneha K. · awaiting sign-off Review

DN Cabling — floor 2Closed 09-Oct Done

Kept deliberately apart

Internal tasks and client tickets run on one engine but report separately, so your support figures are never inflated by your own backlog — and workload still totals across both.

Evidence at renewal

When a support contract comes up, resolution time and ticket volume are the argument. Without them the conversation is only about price.

Explore HelpDesk & Support Ticket Software

E-commerce, domains & hosting

Sell online from the same catalogue you sell offline.

The storefront runs on the products, prices, discounts and taxes already in the system. A web order arrives as a sales order, tagged as web — so online and offline sit in one sales figure, not two.

Your storefront

Themes and logo & branding from one screen
Home page builder, menu, banner slider and footer
Shop page and shop filters you decide
Product reviews, moderated

Pricing & promotions

Discounts & offers — on a product or as a campaign
Coupons with usage limits and a redemption log
Discount apportioned onto the lines, so GST falls with it

Store this month · sample data

184Web orders

₹7.4LWeb revenue

₹4,021Average order

CP FESTIVE15 · coupon15% off, capped at ₹2,000 · 62 of 200 used Live

OF Clearance — network accessoriesCampaign offer · ends 31-Oct-2026 Ending

Web orders land as sales orders tagged Web beside your offline ones

Domains

A TLD price book mapped to your products, domain registration, and a register of what each client holds.

Hosting

Plan packages, service routing per product category, panel accounts, and a manual queue for what cannot be automated.

Website content

Pages, blog and knowledge base, plus an announcement bar across the top of the site — all edited from the admin app.

Explore E-Commerce Software

Admin & SuperAdmin

Set it up once, the way your business actually runs.

Twenty-eight administration screens decide how the platform behaves — numbering, taxes, currency, who may do what, what the documents look like and which messages go out. Above them, SuperAdmin creates companies and branches and gives each its modules.

Company & access

Company setting, financial year, currency and bank accounts
Login types and permission per screen, per action
Notification templates for Email, SMS and WhatsApp
KYC document masters and API Manager for credentials

SuperAdmin

Add companies and branches, assign modules to each
Module master, form categories and forms — the menu itself
Manage reports and their columns
Country, state, city, tax settings and banners

Assign Company Modules 3 companies · 1 installation

SS Sysfo Software Solutions Pvt LtdAll 13 modules · own logo, theme and numbering Active

NT Northwind Trading Co.Sales, Purchase, Expenses, HRMS Active

ZR Zenith Retail LLP · branchSales, E-Commerce, HelpDesk Trial

Each company keeps its own data, numbering and financial year Users are granted the companies they may open Isolated

Why this matters

The product can be reshaped without a new release.

Because modules, categories, screens, permissions and report columns are data rather than code, a screen can be renamed, moved, hidden or granted to a role from inside the application — which is also how a module is switched on for one company and off for another.

Developer API

API keys issued and revoked from the admin app, an API reference built into the product, and published Enquiry, HRMS and HelpDesk APIs.

API auth log

Who called, when, and whether it was allowed — partner tokens run on their own audience, separate from staff and client logins.

Your look

Themes for the admin app, invoice templates and HR document settings — your logo, colours and company name throughout.

The Client Panel

Your clients stop emailing to ask where things stand.

Every client gets their own login — issued from the Add / Edit Client screen, on a separate sign-in from your staff. They see their own orders, invoices, payments, subscriptions and tickets. Only their own.

What they see

Dashboard of their account
Orders, invoices and payments
Invoice PDFs to download
Subscriptions and domains

What they can do

Raise and follow support tickets
Pay online against an invoice
Update their profile
Change their own password

My Support Tickets Acme Industries · 2 open

# TKT-00218 · Switch not powering onRaised 10-Oct · assigned to Rahul M. · SLA 4h left In progress

# TKT-00224 · Request for AMC scheduleRaised 12-Oct · awaiting assignment Open

✓ TKT-00193 · Email configurationClosed 02-Oct · resolved in 6h 20m Closed

New ticket Lands straight in your HelpDesk queue Raise

Issued by you, not requested

A client login is created from the Add / Edit Client screen, so you decide who gets access. Passwords are hashed; you can reissue at any time.

Bound to their own data

The panel signs in on its own token audience, and every query is bound to that client’s id — so a client cannot reach another client’s records.

Reporting & analytics

Over a hundred reports — and they all behave the same.

Learn one report and you have learnt all of them. Every report filters by date and by the things that matter to it, searches across every column on screen — including the ones joined in from elsewhere — lets you choose your columns, and exports.

Sales & receivables

Sales register, by client, by salesperson
Item, category, month and year
Invoice register, billed vs ordered
Ageing, outstanding, ledger, advances
HSN / SAC and tax collection

Purchase & expense

PO register, by vendor, item, category
Ordered vs received, short supply
Purchase register and trend
Payables ageing, vendor ledger
Input tax credit, RCM, HSN summary

People, projects & assets

Attendance summary and exceptions
Leave, timesheet, payroll, advances
Project progress, overdue, workload
Ticket ageing and resolution time
Fixed assets, ageing, warranty expiry

Receivables Ageing as on 12-Oct-2026 · sample data

Client	Not due	0–30	31–60	61–90	90+	Total
Acme Industries Pvt Ltd	1,04,548	—	—	—	—	1,04,548
Northwind Traders	—	62,300	18,900	—	—	81,200
Zenith Retail LLP	—	—	—	44,100	27,600	71,700
Harbour Logistics	36,000	12,400	—	—	—	48,400
4 clients	1,40,548	74,700	18,900	44,100	27,600	₹3,05,848

Every report: filter, search, choose columns, export — and the totals are of what you filtered.

Built-in tools & safe by design

The things you only notice when they are missing.

A Digital Signature tool to sign any PDF in the browser, plus a calculator, short-link maker, password generator and image cropper — and the safeguards underneath every screen.

Nothing is hard-deleted

Deleting switches a record off. A mis-click is recoverable, and history never develops holes.

Every change is stamped

Who created it, who last changed it and when — on every record, without anyone opting in.

IDs are encrypted in links

Record IDs do not appear in the address bar, so a URL cannot be edited into someone else’s data.

Three separate logins

Staff, clients and partner integrations each hold their own kind of token. One can never act as another.

Credentials in the database

Gateway, SMS, WhatsApp and registrar keys are held in API Manager — not in a file on a server.

Sign a PDF in the browser

Draw, type or upload a signature and place it on any page; the signed file is stored with a SHA-256 checksum. An electronic signature — not a cryptographic DSC.

FAQ

ERP Software — frequently asked questions

What is Sysfo ERP software?

Sysfo ERP is a cloud ERP platform that connects enquiries, proposals, sales and GST invoicing, purchase orders, expenses, HRMS and payroll, projects, helpdesk, asset management and an online store. It has 13 integrated modules, 356 ready screens and over 100 reports, all sharing one client, vendor and employee record.

Can I buy only the ERP modules I need?

Yes. Each company is assigned only the modules it uses — for example Sales, Expenses and HRMS — and more can be switched on later from SuperAdmin without a new installation or data migration.

Is Sysfo ERP GST compliant?

Yes. Every line carries HSN or SAC and a tax rate, discounts are apportioned before tax, and the reports cover tax collection, input tax credit, reverse-charge liability, HSN summaries and TDS deducted, with financial-year numbering on every document.

Does the ERP support multiple companies and branches?

Yes. One installation runs several companies or branches, each with its own logo, numbering, tax setup and financial year. Users are granted only the companies they may open.

Can my clients and employees log in?

Yes. Clients get a Client Panel to see orders, invoices, payments, subscriptions and support tickets, and employees get My Account self-service for leave, attendance, timesheets, expense claims and policies — each on a separate login.

Does Sysfo ERP work on mobile phones?

Every screen is built mobile-first, so approvals, expense claims, leave requests and tickets can be handled from a phone or tablet as well as a desktop browser.

How long does ERP implementation take?

We run a live demo, set up your company, financial year, taxes and numbering, import your clients, products and opening balances, and train each role. Most businesses go live on their own data within a few weeks, with support after launch.

Get started

See Sysfo ERP on your own numbers.

We set up your company, bring across your clients, products and opening balances, and train your team — so you go live on real data, not on a demo.

1
Live demo
A walkthrough of the modules that matter most to your business.
2
Setup & data
Company, financial year, taxes, numbering, and your existing clients, products and balances.
3
Training & go-live
Hands-on training for each role, with support after launch.

Your logo, colours and company name throughout
Permissions for every role, screen by screen
Email, SMS and WhatsApp templates
A Client Panel login for every client
GST, HSN / SAC, TDS, ITC and RCM handled
Multi-company and multi-branch
Works on phones, tablets and desktops
356 ready screens and 100+ reports

Download the brochureSysfo ERP — Capability Overview · PDF, 20 pages, 5.5 MB

Company: Sysfo Software Solutions Pvt. Ltd.
Phone: +91 76074 20009
Email: info@sysfosolutions.com
Product: ERP Software

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