Orders that never reach the bill
Handwritten KOTs, verbal add-ons and comps go missing, so food leaves the kitchen without ever being charged.
Hotel & Restaurant Management Software Every table, room and outlet on one system.
Hotel & restaurant management software for owners who are tired of juggling a billing counter, a register for the stores and WhatsApp for the kitchen. We connect ordering, KOT, GST billing, purchase, staff and reports for single outlets, chains and franchises — built and supported by a Lucknow team with 21 years of business software behind it.
- Table & online ordering
- KOT & kitchen display
- GST billing
- Stores & food cost
- Staff payroll
- Multi-outlet reports
21+years building billing, ERP and payroll software
7500+projects delivered for clients in India and abroad
4–8 wkstypical first rollout for a single outlet
100%source code ownership on custom builds
Where hotels and restaurants lose money
Six everyday leaks that the right hospitality software closes.
Most outlets are not short of customers. They lose margin between the order pad, the kitchen, the stores and the cash drawer — where nobody can see it until month-end.
Food cost nobody can explain
Stores issues are noted in a register, wastage is guessed and the food-cost percentage drifts up month after month.
Aggregator commissions eating the margin
Delivery apps own the customer and take a large cut, while your own online ordering is an afterthought.
Double bookings and lost reservations
Room, table and banquet bookings live in different diaries, so clashes and no-shows surface at the front desk.
Shift staff, attendance and payroll chaos
Rotating shifts, split duties, advances and service charge shares turn every payroll run into a two-day job.
No live view across outlets
With two or more branches or franchises, sales, stock and staff numbers arrive late, in different formats.
Hospitality software we build and supply
Restaurant and hotel software for the front of house, the kitchen and the back office.
Pick what your outlet needs today. Each piece works on its own and connects to the rest, so a café, a cloud kitchen, a 40-room hotel and a multi-brand chain each get a system that fits.
Table Ordering & KOT
Captain app or tablet ordering by table, modifiers and notes, KOT printed or shown on a kitchen display by section.
Read more about Table Ordering & KOTOnline Ordering Website & App
Your own branded ordering site and app with menus, delivery zones, coupons and online payment — commission-free orders.
Read more about Online Ordering Website & AppReservations & Direct Booking
Room, table and banquet booking on your website with live availability, deposits and confirmations by SMS or WhatsApp.
Read more about Reservations & Direct BookingGST Billing & Invoicing
GST invoices with HSN / SAC codes, receipts, advances and receivables for corporate, banquet and credit customers.
Read more about GST Billing & InvoicingStores, Purchase & Food Costing
Purchase orders, goods received, issues to kitchen, recipe-based consumption and wastage — so food cost is measured.
Read more about Stores, Purchase & Food CostingStaff Attendance & Payroll
Shifts, attendance, leave, advances and payroll from real attendance, with staff self-service on any phone.
Read more about Staff Attendance & PayrollVendor Bills & Expenses
Supplier bills, petty cash and repairs approved before they are paid, with payables ageing and input tax credit.
Read more about Vendor Bills & ExpensesBanquet & Event Enquiries
Every wedding, party and corporate enquiry owned by a sales person with a follow-up date and WhatsApp templates.
Read more about Banquet & Event EnquiriesMulti-Outlet Dashboards
Sales, covers, average bill, food cost and labour cost by outlet and by day — on the owner's phone each morning.
Read more about Multi-Outlet Dashboards
Table, takeaway and online ordering
From the table to the kitchen to the bill — without a single re-typed order.
Captains take orders on a phone or tablet at the table, guests can order from a QR menu, and online orders land on the same screen. Each item routes to the right kitchen section as a KOT, and every add-on, cancellation and complimentary item is logged against a user, so nothing leaves the kitchen unbilled. This is custom work, shaped around your menu, sections and service style.
- Table, takeaway, delivery and QR-menu orders in one queue
- KOT by kitchen section — printer or kitchen display screen
- Modifiers, combos, happy-hour pricing and item availability
- Void, comp and discount logs with the reason and the user
Hotel website and direct booking
Fill rooms and tables directly, instead of paying commission on every booking.
A fast, mobile-first hotel or restaurant website with a booking engine that shows live room and table availability, takes a deposit online and confirms instantly. Front-desk staff see the same calendar, so a room sold online cannot be sold again at the counter. For hotels, guest records are captured at check-in, ready for your police register and Form C reporting of foreign guests.
- Room types, seasonal and weekend rates, and room blocks
- Table and banquet hall booking with deposits
- Booking confirmations and reminders by SMS, email or WhatsApp
- Check-in, check-out and guest history at the front desk
GST billing and receivables
GST-correct bills for diners, rooms, banquets and corporate accounts.
Restaurant bills, room folios and banquet invoices are raised from the order or booking itself, never re-typed, with the right GST treatment, your FSSAI licence number and the HSN or SAC code on every line. Corporate clients and travel agents on credit get proper invoices, advances are adjusted automatically and a receivables ageing tells you who owes what. Our GST Billing & Invoicing Software handles this out of the box.
- GST invoices with HSN / SAC and your FSSAI number printed
- Split bills, part payments, advances and refunds
- Cash, card and UPI settlement with a daily cash-up
- Credit customers, receivables ageing and client ledgers
Purchase, stores and food costing
Know your real food cost — by dish, by outlet, by day.
Purchase orders go to approved vendors, goods are received against them, and issues to the kitchen are recorded by section. Recipes link each menu item to its ingredients, so the system calculates theoretical consumption from sales and compares it with what the stores actually issued. The gap is your wastage, pilferage or portioning problem — now visible while you can still act on it.
- Purchase orders, goods received notes and vendor rates
- Central store to outlet and kitchen transfers
- Recipe master with yield and portion size per dish
- Theoretical vs actual consumption and wastage reports
Staff, payroll and owner dashboards
Payroll from real attendance, and every outlet's numbers before breakfast.
Hotels and restaurants run on shifts, so attendance, weekly offs, advances and service-charge shares feed payroll directly through our HRMS & Payroll Software. On top sits a management dashboard: sales, covers, average bill value, food cost and labour cost for every outlet, compared with last week and last year — on the owner's phone, without waiting for an accountant to send a spreadsheet.
- Shift rosters, attendance and leave for every outlet
- Payroll with advances, deductions and service-charge shares
- Outlet-wise sales, covers, average bill and item mix
- Daily owner summary by email or WhatsApp
What you get
A working system in your outlets, not just a software licence.
Every hospitality project ends with software your captains, cashiers, storekeepers and managers actually use — set up with your menu, rooms, taxes and staff, and handed over with training.
- Workflow study of your front of house, kitchen, stores and accounts
- Configured system with your menu, recipes, rooms, rates and GST settings
- Captain, cashier and kitchen screens on the devices you choose
- Branded ordering or booking website and app, where in scope
- Opening stock, vendor and customer data migrated from your old system
- Training for captains, cashiers, storekeepers and managers, in Hindi or English
- Owner dashboard and daily summary reports
- Go-live support at the outlet and an agreed support plan
Outlet performance dashboardSample output · figures are illustrative
This week, all outlets
Room occupancy74%
Table turn time52 min
Food cost31%
KOT-to-bill match99.2%
Direct online orders38%
Rollout plan
Go liveWeeks 1–4
- Ordering, KOT & billing
- Menu & GST set-up
ControlWeeks 5–8
- Stores & recipes
- Staff attendance & payroll
GrowMonths 3–6
- Direct ordering site & app
- Multi-outlet dashboard
How a hospitality project runs
From a walk through your kitchen to go-live in five steps.
We roll out outlet by outlet, during your quietest hours, so service never stops while the new system goes in.
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1
Outlet walkthrough
freeWe visit or video-call during service, follow an order from table to kitchen to cash counter, and list where time and money leak.
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2
Scope & fixed quote
about 1 weekA written scope: which ready products fit, what needs custom work, devices and printers required, timeline and a fixed, itemised quote.
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3
Set-up & build
2–6 weeksMenu, recipes, rooms, rates, taxes and staff loaded; custom screens built in short sprints with a demo every week.
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4
Trial run & training
about 1 weekA parallel run alongside your old method, hands-on training for each role, and fixes before the switch-over.
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5
Go-live & support
ongoingOn-site or remote support through the first busy weekend, then an agreed support plan, updates and new outlets as you grow.
Ways to work with us
Start with one outlet or the whole chain.
Most clients start with ordering and billing in one outlet, then add stores, payroll and more outlets once the team trusts the numbers.
Ready products, configured
From a quote
Sysfo GST billing, ERP and HRMS set up for your outlet.
- Fastest route to go-live
- Your menu, taxes and staff loaded
- Training and support included
Custom hospitality system
Fixed price
Ordering, KOT, booking and stores built around your service style.
- Fixed scope and itemised quote
- Weekly demos during the build
- You own the source code
Ordering website & app
Per project
Your own branded channel for direct orders and bookings.
- Website, Android and iOS apps
- Online payments and delivery zones
- Connected to your billing system
Support & upgrades
Monthly
Keep every outlet running and add features as you expand.
- Agreed response times
- New outlets and menu changes
- Hosting, backups and updates
Why Sysfo
A software partner that understands service, not just screens.
We build around the rush hour at the pass and the month-end at the accounts desk — and we are still around after go-live.
Proven products underneath
GST billing, purchase, expenses and HRMS come from Sysfo's own business suite, so you are not paying to build what already works.
Custom where it matters
Table ordering, KOT routing, room booking and recipe costing are shaped to your outlets, not forced into a generic template.
GST and compliance built in
HSN and SAC codes, FSSAI numbers on bills, input tax credit on purchases and audit-ready reports for your CA.
Works with what you have
Thermal and KOT printers, payment terminals, UPI, Tally exports and your existing website — integrated rather than replaced.
On the ground in Lucknow
On-site set-up and training for outlets in Lucknow and Uttar Pradesh, and remote rollouts for hotels and chains across India.
Support when you are open
Agreed support hours that match your service hours, because a billing problem at 9 pm on a Saturday cannot wait until Monday.
FAQ
Hotel & Restaurant Management Software — frequently asked questions
What does hotel & restaurant management software include?
Good hotel & restaurant management software covers table, takeaway and online ordering, KOT routing to the kitchen, GST billing and settlements, room and table reservations, purchase and stores, recipe-based food costing, staff attendance and payroll, and owner dashboards. Sysfo combines its own GST billing, ERP and HRMS products with custom ordering and booking modules, so each outlet gets what it needs without paying for what it doesn't.
How much does restaurant software cost?
It depends on the number of outlets, the modules you need, how much custom work is involved and the devices at each counter. After a free walkthrough of your workflow, Sysfo gives a fixed, itemised quote that separates ready products, custom development, set-up and training, and ongoing support — so you know the full cost before anything starts.
Can it handle GST and FSSAI requirements on bills?
Yes. Bills and invoices carry your GSTIN, the correct GST treatment for food, rooms and banquets, HSN or SAC codes and your FSSAI licence number. Purchases record input tax credit where it applies, and month-end reports are prepared in a format your chartered accountant can use for returns.
Will it work with Zomato and Swiggy orders?
Aggregator orders can be brought into the same order queue where the platform provides an integration route to your outlet, or entered quickly from the tablet. In parallel, we build your own ordering website and app so regular customers can order directly, without the aggregator commission, and you keep their contact details.
Does it work for a single café as well as a hotel chain?
Yes. A café might start with ordering, KOT and GST billing on one tablet and a printer. A hotel group adds room booking, banquet enquiries, a central store, payroll and a multi-outlet dashboard. The same hotel & restaurant management software scales from one counter to many properties.
How long does it take to go live?
A single outlet using configured Sysfo products can usually go live in four to eight weeks, including menu and recipe set-up, training and a short parallel run. Custom ordering, booking or kitchen display modules, or several outlets at once, take longer — the timeline is fixed in the written scope before work starts.
Do we need internet at the outlet for billing to work?
We design for Indian conditions. Where connectivity is unreliable, billing and KOT screens can be set up to keep working on the local network and sync to the central system when the connection returns, so service never stops because the broadband dropped during the dinner rush.
Who owns the software and the data?
Your data is always yours, and you can export it at any time. For custom-built modules you own the source code once the project is paid for. Sysfo's ready products are licensed, and we can host the whole system for you or install it on your own server or cloud account.
What support do we get after go-live?
We stay with you through the first busy weekend, then move to an agreed support plan with response times that match your opening hours. Support covers fixes, menu and price changes, new outlets, hosting, backups and updates to the hotel & restaurant management software as your business grows.
Talk to our hospitality team
Get a free walkthrough and quote for your outlet.
Tell us how many outlets, rooms or covers you run and what is slowing you down. We will call you back within one business day to arrange a free walkthrough of your workflow.
- Free outlet workflow walkthrough
- Fixed, itemised quote
- Ready products plus custom modules
- GST and FSSAI-ready bills
- Training for every role
- Support during your service hours